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Data Retention Officer - 12 Month FTC

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Data Retention Officer - 12 Month FTC

  • Location:


  • Sector:

    Knowledge & Information Management

  • Job ref:

    DR - 26411

  • Job type:


  • Salary:

    £34,838 plus benefits

  • Contact:

    Daniel Rose

  • Contact email:

  • Contact phone:


  • Posted:


  • Duration:

    12 Months FTC

  • Startdate:


Data Retention Officer (Sharepoint)

London (Waterloo)

£34,838 plus Benefits

12 Month Fixed Term Contract

35 hours per week

Hybrid working model – 2 days on site / 3 days at home

ASAP Start



About the company


Sue Hill Recruitment are delighted to be exclusively partnering with Christian Aid in their search for a Data Retention Officer (Sharepoint).


Christian Aid exists to create a world where everyone can live a full life free from poverty. They are a global movement of people, churches and local organisations who passionately champion dignity, equality and justice worldwide. They are the changemakers, the peacemakers and the mighty of heart.


Christian Aid is undergoing an Intranet migration to SharePoint Modern in Microsoft 365, and this role will ensure that content that has migrated adheres to their Data Retention Policy which governs our legal, financial and corporate compliance, including GDPR. The post holder will oversee the classification of digital records in preparation for Microsoft Syntex, an automated Knowledge Management Tool, that will apply lifecycle management of records.


This is an exciting 1 Year Fixed Term Contract that will ensure that Christian Aid’ s Data Retention policies are applied and understood for both digital and paper records. The role will focus primarily on digital records, which make up the majority of records, but will also oversee the safe storage, organisation and management of the Christian Aid archive collection, which is held in the London Office, offsite and at SOAS.


The role will have strong working relationships with ICT and Internal Communications, who manage the Intranet, as well as the Data Protection Manager and the Head of Facilities Management. The role will also work with content owners globally across different country offices, locations and time zones.


Key outcomes and responsibilities


  • GDPR compliance by implementing an intelligent document management system to categorise content and apply retention schedules

  • Working classification of documents, including content types, to support automated data retention

  • Improve Knowledge Management for improved content organisation and retrieval in SharePoint

  • The data retention schedule is reviewed and adapted on an ongoing basis in accordance with the Data Retention Policy

  • Christian Aid’s paper archive – in London and offsite - is audited and digitised

  • Content from Christian Aid’s exit countries are documented and recorded and digitised, if necessary

  • Data which has expired the Data Retention Policy will be automatically and regularly deleted/destroyed

  • (If time allows) a review of the offsite archive, including deposit, at SOAS


Why you will be hired

To be considered for this role you will require:

  • Knowledge and experience of Microsoft’s SharePoint 365 platform, including how to manage metadata and records lifecycle

  • Expertise in managing digital and paper records, including how to digitise hard-copy content

  • An understanding of data protection and governance in a medium-to-large organisation

  • Experience working in a variety of environments, including Not-For-Profit

  • Exposure to SharePoint Syntex advantageous

  • Experience of managing a paper archive beneficial

The postholder will need to be self-motivated, and probe for further information or greater understanding of a problem, make rational judgements from the available information and analysis, and produce workable solutions to a range of problems


The post holder will have effective project management skills to liaise with a number of internal stakeholders and will hold professional expertise for managing records and data retention

Additional Information

The successful candidate will require either a Basic or Enhanced Disclosure Barring Service certificate (DBS) and a Counter Terrorism Sanction check as part of the clearance process for commencing in this position.


Christian Aid value diversity and aspire to reflect this in its work force. They welcome applications from people from all sections of the community, irrespective of race, colour, gender, age, disability, sexual orientation, religion or belief.


Christian Aid is committed to providing a safe and trusted environment for every person connected to the work they do and to preventing any type of unwanted behaviour including sexual harassment and exploitation, abuse, and financial misconduct. Any candidate offered a job with Christian Aid is expected to share and demonstrate these values and adhere to Christian Aid’s Safeguarding policy and sign Christian Aid’ s Code of Conduct.



If you are interested in learning more: Please get in touch on 020 7378 5469 or