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Archives Officer

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Archives Officer

  • Location:


  • Sector:

    Knowledge & information management

  • Job ref:

    DR - 25872

  • Job type:


  • Salary:

    £15.24 - 15.24 per hour

  • Contact:


  • Contact email:

  • Contact phone:

    020 7378 5459

  • Posted:


  • Duration:

    3 months

  • Startdate:


Archives Officer

East London

£15.24 per hour

36 hours per week

ASAP start until 20th December 2019

About the company

We are actively recruiting for our higher education client in East London, who is seeking an Archives Officer to work within Archives and Special Collections, managing and providing access to records and other special collections held by the client

What you will be doing

The post holder will work across Archives and Special Collections and assist with the provision of an efficient and effective Archives and Special Collections Service, supervising users, answering enquiries, carrying out reprographics requests, and monitoring the archival and special collections storage environments.  The postholder will carry out project work, including sorting, arranging and cataloguing specific collections, including basic preservation work, under the supervision of the Archivist, and in accordance with archival and internal standards.  They will contribute to outreach initiatives including talks, exhibitions, workshops, and online publicity.

  • Supervises visitors to the Archives Reading Room, ensuring compliance with regulations for access and advising on reprographics services
  • Advises users on how to gain access to records via the Archives Catalogue, lists, and other information resources
  • Retrieves materials from the strong rooms and closed access stores for users
  • Assists with acquisition and inventory of deposited collections into Archives and Special Collections
  • Shelves archives and special collections, and records the environmental conditions of the strong rooms and closed access stores
  • Helps to preserve the collections by boxing, and otherwise packaging, items and labelling records according to archival standards for safe storage
  • Catalogues collections to ISAD(G) using CALM, with supervision from the Archivist
  • Uses knowledge of the Archives and Special Collections to answer postal, telephone and email enquiries, in accordance with service level agreements
  • Carries out research where necessary, and records work in the CALM Archives Management System  in accordance with internal standards
  • Works with the Rare Books Assistant to manage the special and rare books collections
  • Assists with talks, workshops, information fairs and other outreach events, and produces content for display online such as news articles and online exhibitions

Why you’ll be hired

  • Good honours degree or equivalent and currently studying a recognised post-graduate qualification in Archives and Records Management, or has recently obtained one
  • Experience of working in a service environment
  • Experience of work in an archives repository
  • Awareness of archival principles and standards for cataloguing (ISAD(G)), and collection care (PD5454)
  • Experience of arranging and cataloguing of archival collections
  • Awareness of legislation governing access and reproduction of archives, such as Freedom of Information and Copyright
  • Interest in rare books and other special collections
  • Ability to work independently with minimal supervision
  • Ability to understand and follow detailed instructions
  • Ability to relate to staff, students and colleagues in a pleasant and confident manner
  • Ability to retrieve detailed information from sources accurately and ensure records are filed and shelved correctly
  • Ability to prioritise workload and manage time effectively
  • Good written and oral communication skills
  • Good organisational skills
  • Experience working in Higher Education or a similar broad public service

Why you should apply

This is a great opportunity for an experienced Archives candidate to work within Archives and Special Collections in a Higher Education environment

If you are interested in learning more information about the role.  

Please get in touch on 020 7378 5459 or

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