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Knowledge and Research Coordinator

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Knowledge and Research Coordinator

  • Location:

    City of London

  • Sector:

    Knowledge & Information Management

  • Job ref:


  • Job type:


  • Salary:

    £29,640 - £31,200

  • Contact:

    Mark Leigh

  • Contact email:

  • Contact phone:


  • Posted:


  • Duration:


Knowledge and Research Coordinator


£29,640 £31,200

Full Time – 35 hours a week

Hybrid working model

Our client, a Professional body in the healthcare sector, is looking for a Knowledge and Research Coordinator to join their established and busy Knowledge and Research (K&R) Directorate. Reporting to the Director of Knowledge and Research & Knowledge and Research Manager, this is an exciting time to be joining the body as they complete the final stages of a significant refurbishment of the building.

The K&R Directorate plays an important part in the organisation in relation to internal data processing and research, and the developing knowledge management programme. Reporting to the K&R Manager, the K&R Coordinator will be significantly involved in the administration of the key aspects of knowledge and research work across the organisation.

The main purpose of the role is to provide administration and coordination support for the three teams within the K&R Directorate, namely their Research, Museum, and Library and Information Services teams.

You will be coordinating a range of work across these three teams and supporting the team members to successfully deliver projects ranging from research projects, museum and library audits and the development of funding applications.

The role utilises a Microsoft Dynamics-based CRM, ensuring good data management in line with GDPR, providing accurate data to ensure team KPIs are monitored and progress reported, and responding to queries from staff – particularly in our Policy and Strategy, Clinical advice and CPD teams.

The postholder will be the main contact for key external stakeholders contacting the K&R Directorate, and will be responsible for delivering a responsive, accurate service to them.


·         Providing effective administrative support for the Research Committee, supporting the Committee’s Chair and two vice-chairs, preparing papers and taking minutes of the meetings, and coordinating the membership and meetings of the various panels of the Research Committee.

·         Developing and maintaining effective processes and policies for the organisations research grants, awards, and related projects.

·         Coordinating reports on progress of business plans by requesting updates in time for deadlines and ensuring monitoring/reporting documents are completed, and this information and data are provided to the K&R Manager in a timely manner.

·         Coordinating and effectively administering the Research Grants and Awards, including dealing with invoices, ensuring that relevant conditions have been met and reports received prior to processing payments, maintaining accurate records of grant commitments and payments.

·         Coordinate the work of the Knowledge Management Group by ensuring that membership continues to include representatives from all teams across the organisation, new members are recruited as required, members are updated on key knowledge and management activities, and are reminded of their assigned actions, and groups meet at agreed intervals.

·         Support the K&R Manager by coordinating the work to ensure that the organisations international research journal is administered effectively, and the Editor in Chief has the support needed.

·         Coordinate the K&R department’s dissemination activities, maintaining a log of resources and outputs, and coordinating plans to share and publish these in the most effective ways. 


·         Excellent written and oral communication skills

·         Ability to summarise and clearly and concisely communicate information from a range of sources

·         Ability to keep track of and apply detailed and complex processes

·         Good attention to detail and accuracy

·         Good working knowledge of MS Office: Word, Outlook, Excel, PowerPoint Teams and Sharepoint

·         Ability to write agenda, papers and minutes, and make arrangements for meetings

·         Ability to vary communications to suit different levels and people i.e., professionals, patients and the public

·         Able to work under pressure and meet deadlines


·         Experience of using databases or a CRM

·         Experience of updating webpages

·         Experience of working in a research or knowledge organisation