Archivist and Records Manager
12 Month Fixed Term Contract
35 hours a week
Hybrid 40% on site / 60% remote
About the company
Sue Hill Recruitment are delighted to be working in partnership with The Royal College of Paediatrics and Child Health, who are looking to recruit an Archivist and Records Manager, which will sit within the Information Governance Team.
The Archivist and Records Manager will function as a first point contact for enquiries, duties and management of the College’s archive, records, information security (non-technical) and information compliance.
You will manage the day-to-day records management function at the College and lead the information governance and records management the College’s Microsoft 365 records management system.
The postholder will also support the Head of Information Governance with management of the RCPCH information governance function at the college.
You will have a leading role in managing the College’s archive. The College archive of collection includes institutional records of the RCPCH (established in 1996) and records of its predecessor, the British Paediatric Association (BPA) which was established in 1928. The Archive holds over 5,000 records and is stored off-site in EN16893 and BS4971 archival storage accessible by appointment only.
Key Tasks & Responsibilities:
Responsible for the day-to-day management of the College’s archive collection, ensuring any appropriate policies and guidance are in place.
Management of the archive budget as part of the wider Information Governance budget.
Sorting, appraising, arranging, and cataloguing the College Archive using Adlib, the College’s collection management software and Aim25 and the Archive Hub.
Managing outreach for the archive including online presence and supporting events.
Managing any archive donations and consulting with donors.
Managing archive enquiries and readers as appropriate.
Ensuring appropriate best practice standards and preservation techniques are used.
Supervising and managing volunteers as needed.
Leading on funding applications.
Advise on preservation and collaborating with other teams within the college to find and implement preservation solutions, including developing a digital preservation strategy.
Responsible for the development of records management functionality in the college’s Microsoft 365 file store and the ongoing management of this.
Manage the day-to-day records management which includes managing the College’s off-site and on-site storage operations, providing advice on records management storage and processes, leading on information audits, as required, including the review of the college’s Information Asset Register (ROPA).
Responsible for reviewing and maintaining the College’s retention schedules.
Lead on the promotion of best records management practice.
Manage the development and review of records management policies, procedures, and guidance.
Lead on the provision of records management training.
Manage the relationship with the off-site storage provider.
• A professional qualification in Archives and Records Management
• Skilled in MS SharePoint/Teams to administrator level.
• A knowledge of archives and records management standards such as ISAD(G), ISO 15489 and MoReq.
• Experience of using the M365 Security and Compliance Centre (Purview) and implementing the M365 Records Management solution and tools, such as retention labels/policies, classification schemes and applying metadata.
• Experience of using Adlib or a similar beneficial
• Experience of working in an archives and records management role.
• Excellent preservation skills and manual handling skills.
• Excellent people skills with proven ability to work collaboratively and build rapport, confidence, and trust quickly with a wide range of people.
• Ability to deal with sensitive information in a discreet and confidential way.
• Able to present information, verbally and in writing, in a clear and concise manner, with excellent attention to detail to staff at all levels.
• Excellent IT skills, with thorough working knowledge of Microsoft Office (particularly Outlook, Word, Excel, and PowerPoint).
• Ability to work with minimal supervision, manage own workload and taking responsibility for achieving results.
• Ability to work to deadlines and manage workload, balancing long term, shorter term, and immediate priorities.
• Ability to interpret complex or technical ideas and communicate in a simple way.
• Experience of cataloguing charity/NHS/membership organisational records