Vacancy Details


The Library & Museum of Freemasonry

Records Manager

18 month fixed-term contract based in London

Library and Museum of Freemasonry
London
Contract/Temp
Date Posted 19/01/18
Reference: VS/25100

About the company

The Library and Museum of Freemasonry is seeking a Records Manager to develop retention schedules, organise off-site storage for manual records and implement and embed electronic records management functionality within administrative departments of the United Grand Lodge of England.


What you'll be doing

As the records manager you will be developing retention schedules from records surveys, organising off-site storage for manual records, devising a file plan for classifying, storing and managing digital images in an EDRMS for attaching to the membership database, in accordance with existing procedures and standards.

You will be working closely with key stakeholders to understand what and how records are created, how they are stored currently, arranging off-site storage for non-current manual records and ensuring the future accessibility of manual and electronic records. You will be providing advice, guidance and training to staff on all aspects of records management and supervising the work of two records clerks responsible for listing and sending manual records to off-site storage.

You will report to the Archives and Records Manager in the Library and Museum of Freemasonry and work closely with staff in the Registration and Secretariat administrative areas of the United Grand Lodge of England. You will liaise with the Archives and Records Manager and legal representatives on developing retention periods and General Data Protection Regulation (GDPR) requirements.You will prepare guidance and recommendations for records requiring digital preservation and work with the Archives Team of the Library and Museum on developing digital preservation policies and procedures.


Why you’ll be hired

To be successful in this role you will be a records manager with experience of developing retention schedules, organising the off-site storage of manual records, working with and developing classification schemes (File Plans) for an Electronic Document and Records Management System (EDRMS). You will have experience of writing policies, project planning and implementation, delivering training and digital preservation. You will be an excellent communicator, with an ability to build relationships across the organisation.


Why you should apply

This records manager role is pitched as an 18-month full-time contract and offers an ideal opportunity for someone to develop their expertise in devising retention schedules and classification schemes for an EDRMS system and organising off-site records storage. You will have the opportunity to work autonomously in this position with the with support from the wider team including the Archives and Records Manager and compliance professionals.

The salary for this position is £35,000 – £38,000 per annum.

The closing date for applications is 9th February. Interviews will be held week commencing 26th Febraury.

If you are interested in this records management job please contact Victoria Sculfor on victoria.sculfor@suehill.com or call 020 7378 5476 for more information about the role.


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