Banner Default Image

Information Project Officer

Back to job search

Information Project Officer

  • Location:

    City of London

  • Sector:

    Knowledge & information management

  • Job ref:

    DR - 26115

  • Job type:


  • Salary:

    £28,000 pro rata

  • Contact:

    Daniel Rose

  • Contact email:

  • Contact phone:


  • Posted:


  • Duration:

    6 Months FTC

  • Startdate:


Information Project Manager (6-month contract)

Work from Home initially

£28,000 pro rata

35 hours per week

ASAP Start


About the company

We are presently recruiting for an Information Project Manager for our Charity client. This is a 6-month fixed term contract, working from home. The purpose of this role is 3-fold:


·         To research and compile a Directory of local and national support organisations for use by The Helpline team

·         To support an internal file migration to Sharepoint Online

·         To support the revision and structure of the intranet content


Key Responsibilities and Duties


Create a Directory of support organisations

·         To research and compile contact details of local service information and relevant national support agencies

·         Work with the Helpline staff and volunteers to scope what is needed for the Directory and how it will be used to decide how records should be catalogued

·         To organise and upload the content into a user-friendly accessible Directory format using Sharepoint

·         Train Helpline staff and volunteers how to use it

·         To develop a directory of support organisations data quality guidelines including Scope, record ownership, general principles, minimum data capture, data currency, data lifecycle



The organisation is currently undertaking a project to migrate records held in shared drives to Sharepoint Online, as part of a wider Office365 initiative.

·         Work closely with the Data Manager and IT Partner to develop an appropriate Knowledge Management approach for this project and communicate this to the organisation.

·         Ownership of the project plan and day to day tasks associated with this exercise.

·         Liaise with the IT partner and Data Manager to implement appropriate data retention, privacy and security rules across the organisation.

·         Identify areas of risk and work to introduce standards across key areas such as record retention and archiving, information classification, security and prioritisation.

·         Liaise with the Data Manager and other key department leads within the business to introduce a unified, transparent and simplified file classification and taxonomy system across libraries and sites as part of the agreed to-be structure.

·         Use SharePoint workflow functionality to implement a file management lifecyle with clear update and retention policies applied.



·         Support the Communications Content Manager to reorganise and refresh the content on the intranet to make it more accessible and relevant.


Why you will be hired


·         Experience of Records management or Information management

·         Degree in records management or information management advantageous

·         Experience of developing classification systems for records management

·         Knowledge of SharePoint Online

·         Familiarity with Office365 – including OneDrive

·         Ability to research information and organisations that offer support service

·         Assessing information / records requirements based on users needs

·         Ability to work closely with internal stakeholders

·         Basic project management experience


Required Knowledge

·         Good use of Sharepoint

·         Understanding of Document Security best practice

·         Good awareness of GDPR

·         Information Quality Assurance awareness

·         Online classification

·         An understanding of integration between CRM and KM systems.

·         An awareness of Backup and recovery standards


Key Skills required

·         Research

·         Classification

·         Excellent communication skills

·         Building credibility quickly

·         Assessing requirements

·         Good communicator

·         Good written skills

·         Good use of Excel

·         Ability to re/draft guidance to communicate clear messages

Why you should apply

If you are interested in learning more information about the role.

Please get in touch on 020 7378 5469 or